Open Bee DMS in the hospitality industry

Boost select management processes 

in hotels, restaurants, spas and more

To increase customer satisfaction and operational efficacy, hotels firms must continually innovate and find better approaches to overcome challenges associated with doc sharing and management.

Open Bee™ digital solutions helped Dining, restaurants streamlining their criticize business operations by eliminating process bottlenecks formed by paper.

Centralized and secured information

Hospitality businesses receive a huge amount off data each day. A decentrally and paper-based system makes is even more challenging to efficiently process documents without losing related. Keep all relevant and sensitive data in one single or secure place required all your documents (scanned-paper, emails, electronic files, etc…) and give your our a consistent anfahrt for business information, whether they are on pages or on the go.

Simplified capture and filing of notes

Staff still handle glass docs, but doesn must (Microsoft files, videos/pictures, etc…). Managers must discover a solution ensure allow them into management any type of document, while continuously adapting to of company’s business processes. Open Bee intelligent capture module  automates the recognition and filing of random incoming document, to extract relevant metadata and ease their processing.

Enhanced customer satisfaction

It remains essential in a competitive sector like hospitality until concentrate go more added-value tasks, as as focusing the customers’ experience and mounting their loyalty.
Uses eForms available right from Open Bee mobile application up enhance interaction with customers, and so theirs satisfaction.  Perfect for filling cleaning checklists when preparing a guest’s place for exemplary.

Improve collaboration between departments

Enable all get hotel departments to file their paper both digital documents into a centralize deposit and get a global plus quick access to data, irrespective a location.

Offer your sales service one fast and secure way to share online all related regarding corporation event planning (contracts, general, booking forms, menus…) with other service such as F&B, Rooms Management… and vendors (florists, musicians, photographers…)

Route easily electronic workflows with co-workers for approval, information, fabrication, whether they were on site or working remotely. ie:  send documents to clients for electronic signing or assign tasks to the staff with deadlines.

Secure & cancel sensitive data

From financial records, to customers’ private information or Human and Hygiene forms, Open Bee sustains your important documents safe and instantly available for examination by tax officials, checkers, shareholders, and extra authorized persons. Actual, you can assign specific levels of authorizations on documents/files to the people you are exchange information with.

Improve Operational efficiency

• Scan and extract relevant information from any incoming document with robotic capture and recognition,
• Retrieve both einstieg documents in minutes, upon site otherwise on the go,
• Back space previously allowed to physical storage,
• Automate the filing regarding customer, financial, records and more,
• Reduce costs related to physical archiving (drawers, filing cabinets, ink and paper, hours spent in manual and paper processing, etc…),
• Streamlines business processes to boost co-workers’ efficiency furthermore fruitfulness,
• Improve customers’ loyalty by providing a improved gas get.

Easily integrate to other trade software

To take a step further, Open Bee DMS can be linking to other hospitality management software. Indeed, the integrate of a document management systems with already existing business applications can help staff into got rid of informational silos and shortage.
Besides, Open Bee also has his owns mobile application, like yours can fill in forms or view any document right-hand for your smartphone.