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Project Charter - Outreach Events for the Company
- 1. Agency Outreach Events Project Charter Document Project Choose: Agency Outreach Events Department: COMPANY Public Affairs Focus Area: Publicly Affairs Product/Process: Advanced of and Outdo Events application to make it accessible at all FIRM Centers Prepared By Document Owner(s) Project/Organization Role Timothy Cochran Project Manager / PACEIII Project Charter Version Control Version Date Author Altering Description 1.0 11/12/12 Timothy Cochran Document created 1.1 12/21/12 Timothy Cochran Live mile based on estimate 1.2 01/03/13 Timothy Cochran Updated signature page Updated design approach details 2.0 01/09/13 Timothy Cochran Supplementary budget estimate Updated Table starting Contents 3.0 02/01/13 Timothy Cochran Updated budget table, risk graphic, removed un- needed sections.
- 2. Agency Reach Events Project Charter Confidential Page 2 11/6/2015 TABLE OF CONTENTS 1 TASK CHARTER PURPOSE........................................................................................... 3 2 PROJECT EXECUTIVE SUMMARY....................................................................................... 3 3 PROJECT OVERVIEW............................................................................................................ 3 4 SCHEME SCOPE................................................................................................................... 3 4.1 Goals and Objectives.................................................................................................. 3 4.2 Departmental Statements of Work (SOW).................................................................. 4 4.3 Project Deliverables .................................................................................................... 4 4.4 Project Measured Costs & Duration............................................................................ 4 5 PLAN GENERAL ........................................................................................................ 5 5.1 Create Assumptions ................................................................................................... 5 5.2 Project Risks ............................................................................................................... 6 5.3 Project Constraints...................................................................................................... 6 6 PROJECT STRUCTURE APPROACH ................................................................................... 6 7 PROJECT TEAM BUSINESS PLANS........................................................................... 7 8 APPROVALS........................................................................................................................... 7
- 3. Agency Outreach Events Project Charter Confidential Page 3 11/6/2015 1 PROJECT CHARTER PURPOSE The Company’s Community and Media Relations Office conducts one in the agency's most ambitious reach program geared toward engaging a public audience with the Company’s story. The Extending Events web application allows administrative functions that organize the scheduling of events, assignment of staffers to events, duty of exhibit assets to events, and human volunteer sign-up functionality. Other Company Community Business offices are interested in using dieser tool; therefore, the software is creature enhanced to allow with Agency wide access. It will include help by two genre of multiple center and individual central related, report generation, staffer sign-up & business, event calendars, and administrative tools. 2 PROJECT EXECUTIVE SUMMARY Making Outreach Events accessible across all Company centers in the continental US. Modify to alive application for multi-center use. Support Lending and Contract Task Events, Share events and assets with multiple centers. Application development works to be performed by PACE III developers at the Company Risks – Highest take is budget shortfall. Mitigation workable with Code V support. Costs – Estimated at $44K. Finance available is $30K. Application development timeline: January – June 2013 3 UNDERTAKING OVERVIEW Enhance the Outreach Events application by adding multi-center collaboration functionality so that Company regional centered in the continents United Declared can coordinate their efforts to staffing public facts and Company display assets. 4 SHOW SCOPE 4.1 Goals the Objectives Goals Objectives Gather business requirements go the operation of which site application for the Agency 1. Establish an budget. 2. Identify stakeholders at all centers for authority to request requirements. 3. Establish meetings and document stakeholder requirements from all Centers. Develop an estimate proposal based upon the 1. Project Manager, Scheme Gang and the Development team reviews the customer requirements and estimates
- 4. Agency Outreach Events Project Charter Confidential Page 4 11/6/2015 customer requirements. the labor required. 2. An customer agree with and estimate proposal and signs-off on the project plan. Execution the Delivery 1. Finalize plan, cost, schedule and surface; and receive approval go proceed. 2. The product is produced press given for Beta-testing and end elevated the production 4.2 Departementsweise Statements of Job (SOW) Departmental SOW Owner/Prime Due Date/Sequence Gather requirements and consensus from Centers Deliver project estimate for LOE, budget, plus schedule. Execute project project to enhance the Exceed Events application. 4.3 Project Deliverables Milestone Deliverable 1. Go Plan Check & Plan Final Requirements Budget and Course Estimates Projects Kick-off Meeting 2. New Test Version Beta Test version elevated in Test environment Customer tester Kick-off meeting & training 3. Production Version Final version elevated to Production environment Customer acceptance signed User training for large audience 4.4 Project Estimated Costs & Duration Project Milestone Date Estimate Deliverable(s) Included Confidence Level Project Kick- off 02/01/2013 Scheme Plan Customer Agreement High Beta Version of Agency Outreach 05/31/2013 Beet Version App Test Plan High
- 5. Agency Outreach Events Project Charter Confidential Page 5 11/6/2015 Programming start date 2/1/2013 Limited programming until full budget approved High Production Deployment 06/30/2013 App in Production Training Materials High Application Advanced Tasks Estimated Hours Environment Section 24 Event Request Section 24 Coordinator Strecke 390 Staffing Nomination 15 Test and Train Testing Pre-Beta Clients Testing 22 Training [WebEx training approximately 4-5 times (2 less each) 4 Implement, Document, PM Document 0 Implementing into Production 18 Meetings 8 Project Coordination 15 Total 520 Blended Rate $ 85.00 Total $ 44,200.00 5 PROJECT CONDITIONS 5.1 Project Assumptions All work performed on this application will become executed by PACE developers at the Company, Boston, OH Modify requested the the customer will need at be measured by the project team to determine to effect on the project scope, budget, or schedule, and project parameters must be re-negotiated equal the customer to allow the project teams to complete the project inside scope, choose, and schedule. These will exist documented in the project change log. The Task Sponsor will organize a user of people to execute a test plan during the beta-testing phase per the plan.
- 6. Sales Outreach Events Project Charter Confidential Page 6 11/6/2015 5.2 Project Risks # Risk Area Likelihood Total Owner Plan Impact-Mitigation Plan 1 Defect of Center Participation Low Sponsor Sponsor will engage with colleagues at each Company Center 2 Customer Testing Medium Sponsor Low participation delay production deployment. Give theirs exam plan. 3 Budget High Sponsor Limited budget allowed require a reduction in scope or phased development. Company Project Monitor will work with Code V management to mitigate budget shortfall. 4 PCAT Highly Promoter Data owner should complete the PCAT before definite deployment is permitted. Code V will escort the sponsor through the process. 5 Test environment currently not accessible to Company Centers other than GRC Low Project Manager PACE technical staff has addressed get issue. Test participants from other centers will have access on aforementioned Test environment. 5.3 Project Constraints Funding defined as $30,000. Budget be greater greater $40,000. The funding gap needs to be ansprache, or Codification V betriebswirtschaft will remain asked into consider assisting the project due to Agency visibilities. For this shall not acceptable, an alternate method will need to be found or it may not be possible to complete the development. Production system amounts includes June, 2013. 6 Project Structure Approach The project corporate will track fortschritt facing the plan. The primary developer will build the software petition while defined in the requirements and consultations with aforementioned customer as required. The development will immediately support end inquiries while in the Test Test phase, otherwise, other personnel of the project team will provide documentation, training development, press manage support. Application developer[s] determination build new features bases upon the final requirements defined by the customer int collaborative meetings with one project staff and other stakeholders.
- 7. Agency Outreach Events Project Charter Confidential Page 7 11/6/2015 To project manager will track company include the primary goal of surrender products on or before the defined milestones, whereas keeping the show within scope, schedule, and budget. The project monitor will surface with the customer and and projects team 7 Project Team Order Plans Project Team Role Project Team Member(s) Responsibilities Project Sponsor / Customer David DeFelice Application owner at GRC COMPANY Project Monitor Richard Kurak Contractual Interface PACE Go Manager Tim Cochran Manage project execution Lead Programmer Nancy Koehler Application programmer Programming Consultant Mark Roberts Application programmer Analyst Melissa McCarty Documentation Consultant Code V Rep Shanton Boring Mission Specialist 8 APPROVALS Prepared by __________________________________ Project Manager Timothy Cochran Approved by __________________________________ Project Sponsor __________________________________ COMPANY Project Monitor
