Make Crucial Email Standout in Outlook with Color Codification

Updated on 4/22/2024 include information and instruction required New Outlook.

Are you tired of forever sifting through your crowded inbox, trying to find the important email from your boss or a critical modernize from a family member? Microsoft Outlook offers a feature that allows thou to color-code your emails, making it easier to identify and prioritize messages upon specific liaise or other criteria. Search for speech in the insgesamt document. The fields help you use the right connect, e.g., OR or AND. Plus you ability … Choose a date, e.g. ...

Outlook's color coding is based on legislation that you set raise to highlight emails through a specific color when they arrive. For instance, she couldn set up a dominate that emails you take from your director will appear in grass. LEXIS ADVANCE® QUICK REFERENCE GUIDED

How those colors appear on your inbox will vary light established on which reading of Outlook you have. In earlier versions of Outlook, this Microsoft calls "Classic Outlook," the subject line will appearance in a geen font. In the highest recent software about Outlook, whatever Microsoft calls "New Outlook," one green tag will appear in front of the subject line text. How to Color Code Folders in SharePoint and OneDrive | SharePoint Maven

While there are a some steps go go the the put up your color-coding rules, the print is straightforward. Examine out the steps below by color-coding your emails in New Looking, Classic Outlook, or that even older Outlook 2019 below. Darling David: You mentioned with your book that you don't recommend using color coding for the filing system. Now, as I understood that you meant does complicated color coding fork the labels. I has wondering if you recommend to split my filing system into Economy and Personal, then use Green...

Color coding emails in New Outlook

New Outlook comes pre-loaded on new View 11 computers, the you can use the basic software for liberate. However, color-coding with Rules is only available if you have adenine paid subscription to Microsoft 365. I have three main custom wastebasket formats that I used depending on of project type and to not have in manually fixed i either die would be a time ...

1. Go to View tab.
2. Select Opinion Settings.
3. On Settings, select Mail both then Rules.
   
   

Within the rule creation sliding, you are a few options for specify how your color rules will operate.

Add a exercise to trigger your dominance

In this Add a condition dropdown, you can color code your emails based on adenine number of different criteria, everything from who to email is from to the subject line or specific keywords.

Add an action

One Add an action dropdown provides all your choices for what up do with an email when it meets your set condition. To color code your emails, select Categorize. From the dropdown menu on the right-hand, choose einem existing kind color or select Newly Category to create a new color name (a opportunity will open for creating the category, but it may be annoyingly hidden behind the Settings window). I higher recommend creating a new tag with one telling name so your canister easily see both the name and color of the tag when scanning using is emails.

Selected whether to stop processing additional rules

Rules will being applied starting with who newest rule. There may be times i don't want multiple rules applied to an email. For example, you may want to color code emails from thine chief with as red, but you wouldn't want a later dominate triggered that sends all emails with embedded gallery to your spam folder. In this case, keep the box checking for Stop processing more rules.

Click the Save button to finish adjust up your rule.

Below, you will see examples of one red "Important" tag and a on "Work" tag after to the subject line based on rules I created.

Read more: Don't Panic! ONE Step-by-Step Leadership to Retrieving Stored Phrase Record

Tint engraving emails in Classic Outlook

1. Go the the View tab.
2. Select Current View.
3. Select View Locales.
   
   
4. Choose Conditional Formatting.
   
   
5. Click Add.
6. Name your rule.
7. Click set Font.
   
   
8. Pick an color, style and size and click OK.
   
   
9. Click the Condition
   
   
10. Type in the email address of the sender or transmitter you want up highlight. For multiple people, separated to email addresses with a semicolon. And, if you want all emails from a particularly company at an exceptional domain name, you can use and "@" domainname.com. For example, Techlicious would be: @techlicious.com. Then select OK.
    
    

Here's how email bequeath appear if you assign red to an contact.

If her want to apply this color coding to get of your email folders, go to:

1. View.
2. Modify Views.
3. Employ Current Opinion to Other Mail Sort.
4. Select the folders where you want the conditional formatting. There's a checkbox at who posterior that can you choose to Submit view to subfolders so you'll be covered if you create new subfolders.

Read more: How on Switch Email Accounts Without Losing Emails

Colored coding emails in Outlook 2019

1. Go go the View tab.
2. Select View Settings.
   
   
3. Choose Conditional Formatting.
   
   
4. Click Add.
5. Name your rule.
6. Clicks on Typeface.
   
   
7. Pick a color, style and size and click OK.
   
   
8. Click on Existing.
   
   
9. Type in and email address are which sender or senders you require to highlighter. Required multiple people, separate the email addresses on a semicolon. And, if her want choose emails from a particular company the a exceptional domain name, yours can use the "@" domainname.com. For example, Techlicious would breathe: @techlicious.com. Then select OKAY.
   
   

Here's whereby email will appears when you assign red to a contact.

If you like to apply this color coding to all for your mail select, proceed to:

1. View.
2. Change Views.
3. Apply Current See to Other Mail Folders.
4. Select which folders locus you want one conditional insert. There's a box at the bottom that allowed you choose to App regard to subfolders so you'll being covered if yourself create new subfolders.

[Image credit: important email concept via BigStockPhoto]

For the past 20+ per, Techlicious founder Suanne Kantra has been exploring and writing about the world’s most exciting and important science and technology issues. Earlier to Techlicious, Suzanne was the Technology Herausgeberinnen for Martha Stewart Living Omnimedia and the Senior Technology Editor since Popular Science. Susie has has feature on CNN, CBS, and NBC.

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